9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing ways working with an external company to deal with payroll jobs such as combining payroll information, calculating earnings, managing tax policies, administering staff member advantages, and guaranteeing prompt payroll.

Outsourcing payroll not only conserves services time but also guarantees compliance with legal requirements. Outsourcing to a payroll expert can assist prevent issues that occur with in-house payroll, like keeping up to date with altering tax laws or manually fixing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on options with easy to use interfaces, seamless integrations with human resources and accounting software, and scalability to meet the requirements of services of all sizes. These functions make sure total payroll management, whether you’re handling a few employees or a worldwide workforce.

Security and Compliance

Each service was examined for its capability to protect sensitive data and make sure compliance with ever-changing tax policies and labor laws. Strong security steps and up-to-date compliance qualifications are essential for decreasing threats and preventing penalties.

Customer Support

We considered the schedule of responsive customer support, training resources, and continuous help to ensure organizations can depend on their picked payroll company. Comprehensive support assists prevent payroll mistakes and deals with issues quickly when they arise.

Reputation

To ensure dependability, we examined user feedback on platforms like G2, Trustpilot and Capterra, along with industry acknowledgment and third-party audits, to confirm each tool’s performance and trustworthiness. A shows a performance history of delivering constant, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these series of criteria, we have created the supreme list for the best payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers a detailed option for handling global payroll and employment, making it perfect for businesses of any size. The platform’s Employer of Record (EOR) services make it possible for seamless payroll processing for both global staff members and contractors in over 180 countries.

Playroll provides an International Payroll Management service that provides businesses complete control and versatility to incorporate their favored payroll vendors per region, without any requirement to rip and replace their existing set-up at good time and expense. The services consist of GP Analytics, a powerful tool for tracking and picturing payroll data from throughout the world. GP Manager combines international payroll processes along with innovative analytics functions, to give you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international work services, prioritizing in-house legal expertise.

Key Features Overview

– Consolidating global payroll procedures into one central hub while providing flexible integrations with existing vendors and internal operations.

– Map payroll data from any data source, featuring combinations with leading accounting software application.

– Quick release of software application and automated vendor onboarding.

Multi-vendor payroll for paying staff members through various providers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance throughout various areas.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low implementation expenses, saving time and resources.

– No need to change existing payroll operations or relied on local service providers.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance functions with digitized audit trails.

– Access to experienced consumer support for services of all sizes.

– Dedicated assistance offered at no additional expense.

Cons

– Limited combination options with third-party HR tools, though more choices are always being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your needs, with full combination with existing payroll suppliers and systems.

2. Paylocity

Paylocity is understood for its versatility, using a detailed outsourced payroll service suitable for mid-market companies. It likewise provides a suite of HR and workforce management options, including benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a finding out curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited worldwide payroll abilities

– Customization might require technical knowledge.

3. Gusto

Gusto is a simple and inexpensive payroll contracting out service, especially suited for small companies. Known for its transparent prices and ease of usage, it likewise offers benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and simple to utilize.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and regional tax filings.

Cons:

– Not perfect for companies with a large, complicated labor force.

– Only available for U.S.-based workers and contractors.

– Personalized assistance is only readily available at greater tiers.

– Limited versatility for unique payroll structures.

– Slower processing times for new companies compared to some rivals.

4. ADP

ADP, established in 1949, is a relied on global payroll solution especially developed for large business. It offers powerful multi-country payroll software, together with advanced analytics for in-depth insights into payroll data.

– Global payroll services

– Tax regulations compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer support with payroll experts.

– Automates tax filings, payroll estimations, and makes sure compliance with policies.

– Connects with numerous accounting software and HR tools.

Cons:

– Pricing can be high compared to competitors with simpler payroll requirements.

– Service charges for tax filings, year-end reports, and certain functions.

– Initial setup can be lengthy and might require comprehensive training.

– While assistance is readily available 24/7, reaction times and quality might vary.

5. Paychex

Paychex is a popular choice for small to medium-sized businesses, providing a range of payroll and HR services. Its instinctive platform makes sure simple management.

– Automated payroll processing

– Employee benefits administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer support

– Strong compliance assistance for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced functions come at an extra expense

– Reports and customization options can be restricted

– Occasional hold-ups in consumer assistance reaction times

6. Square

Square’s payroll services are ideal for small companies, specifically those currently using Square for payments, offering simple integrations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless combination with Square POS

– Competitive pricing, particularly for small organizations with hourly staff members.

– Simple and user-friendly style

Cons:

– Lacks sophisticated HR tools and benefits administration that bigger business might require.

– Best suited for retail, restaurants, and small service-based companies, however may not be perfect for extremely complex payroll requirements.

– Payroll reporting features are more basic compared to rivals.

– Only readily available for companies running within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll contracting out option that integrates payroll with advanced HR services, best for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax guidelines

Pricing:

– Can incorporate with HR, workforce management, and accounting software application.

– Comprehensive compliance features for tax regulations, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor expenses, and compliance risks.

Cons:

– Can be too intricate for small companies with a steep learning curve.

– Might be more costly than some simpler payroll services, particularly for small businesses with tight budgets.

– Some businesses might discover particular features need IT support or additional customization efforts.
– Some users report inconsistencies in client service reaction times and problem resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it an ideal choice for little organizations with hourly and salaried non-exempt workers.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and worker’s compensation

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly control panel for employees and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More affordable for mid-sized businesses than small groups.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires companies to co-employ workers, which may not match all company structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers effective payroll options and HR services to companies of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for workforce management

– Employee self-service features

Pricing:

Custom rates based on the scope of the organization.

Pros:

– Employees can handle their own payroll, advantages, and tax documents.

– Offers comprehensive features to safeguard sensitive worker information.

– Advanced analytics provide valuable insights into workforce expenses, turnover, and efficiency.

Cons:

– Compared to other payroll services, Paycom can be expensive, particularly for little or midsize organizations.

– New users may require substantial training to completely make use of the platform.

– Some users report that workflow personalization and reporting options have constraints.

– While customer support is available, some users experience slow reaction times or problem resolving complicated issues.

– Compared to rivals, Paycom has less integrations with other service software application, requiring more reliance on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll options available, how do you select? As an initial step, it’s crucial to take your business’s size and requires into consideration. Small companies may prefer a simpler, economical solution, while bigger services require more extensive services.

Ensure the company incorporates efficiently with your existing HR services, accounting tools and internal workflows to reduce interruptions. A solution that takes months to embrace can considerably impact your business – look for service providers that use fast and easy onboarding.

At Playroll, we understand the difficulties at hand. Above all, we are devoted to providing tailored customer care, for services of all sizes. Our platform integrates automated, easy-to-implement global payroll management software application with hands-on support. All in the name of making global payroll and expansion truly basic.