9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing means employing an external company to manage payroll jobs such as combining payroll information, determining wages, handling tax guidelines, administering employee advantages, and making sure prompt payroll.

Outsourcing payroll not only conserves businesses time but also ensures compliance with legal requirements. Outsourcing to a payroll expert can help prevent issues that occur with internal payroll, like remaining up to date with altering tax laws or manually repairing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on solutions with user-friendly user interfaces, seamless combinations with human resources and accounting software application, and scalability to meet the needs of services of all sizes. These features ensure complete payroll management, whether you’re handling a few employees or a global workforce.

Security and Compliance

Each solution was evaluated for its capability to safeguard sensitive data and guarantee compliance with ever-changing tax regulations and labor laws. Strong security steps and updated compliance credentials are essential for decreasing risks and preventing penalties.

Customer Support

We considered the availability of responsive consumer assistance, training resources, and ongoing support to guarantee services can depend on their chosen payroll company. Comprehensive assistance helps prevent payroll mistakes and resolves concerns quickly when they emerge.

Reputation

To guarantee dependability, we examined user feedback on platforms like G2, Trustpilot and Capterra, together with market acknowledgment and third-party audits, to confirm each tool’s performance and credibility. A solid reputation shows a performance history of delivering consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the examination of business on these range of criteria, we have produced the supreme list for the finest payroll services that can be outsourced in 2025.

1. Playroll

Playroll provides a thorough option for managing global payroll and work, making it perfect for services of any size. The platform’s Employer of Record (EOR) services make it possible for seamless payroll processing for both global staff members and specialists in over 180 countries.

Playroll uses a Worldwide Payroll Management option that uses companies full control and versatility to incorporate their preferred payroll vendors per region, without any requirement to rip and change their current set-up at fun time and cost. The services include GP Analytics, a powerful tool for tracking and picturing payroll data from across the world. GP Manager consolidates worldwide payroll procedures along with advanced analytics functions, to give you more oversight of global payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in global work services, prioritizing in-house legal knowledge.

Key Features Overview

– Consolidating global payroll procedures into one central center while supplying flexible combinations with existing suppliers and internal operations.

– Map payroll information from any information source, including combinations with leading accounting software.

– Quick deployment of software and automated vendor onboarding.

Multi-vendor payroll for paying workers through different service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance across various areas.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low implementation expenses, conserving time and resources.

– No require to change existing payroll operations or trusted regional suppliers.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll tasks throughout over 180 countries.

– Built-in compliance functions with digitized audit tracks.

– Access to knowledgeable client support for services of all sizes.

– Dedicated support readily available at no extra expense.

Cons

– Limited integration choices with third-party HR tools, though more choices are always being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with full combination with existing payroll service providers and systems.

2. Paylocity

Paylocity is known for its versatility, providing a detailed outsourced payroll service perfect for mid-market companies. It likewise provides a suite of HR and labor force management services, including benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions need a out curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited international payroll abilities

– Customization might require technical proficiency.

3. Gusto

Gusto is a simple and affordable payroll contracting out service, specifically matched for small companies. Known for its transparent prices and ease of use, it likewise uses benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and easy to utilize.

– Offers health insurance, 401( k), and other benefits.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for services with a big, complex workforce.

– Only available for U.S.-based employees and professionals.

– Personalized support is only available at greater tiers.

– Limited versatility for special payroll structures.

– Slower processing times for new companies compared to some rivals.

4. ADP

ADP, founded in 1949, is a trusted international payroll solution particularly designed for big enterprises. It provides powerful multi-country payroll software, together with advanced analytics for thorough insights into payroll data.

– Global payroll solutions

– Tax regulations compliance tools

– HR services integration

Pricing:

– Offers 24/7 customer care with payroll professionals.

– Automates tax filings, payroll computations, and guarantees compliance with policies.

– Connects with different accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with simpler payroll requirements.

– Additional charges for tax filings, year-end reports, and certain features.

– Initial setup can be lengthy and might require extensive training.

– While support is available 24/7, response times and quality might differ.

5. Paychex

Paychex is a popular option for small to medium-sized businesses, providing a variety of payroll and HR services. Its instinctive platform makes sure easy management.

– Automated payroll processing

– Employee advantages administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer service

– Strong compliance assistance for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be greater compared to some rivals

– Some advanced features come at an additional expense

– Reports and customization options can be limited

– Occasional delays in consumer assistance response times

6. Square

Square’s payroll services are perfect for small companies, specifically those currently utilizing Square for payments, using simple integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless combination with Square POS

– Competitive pricing, particularly for small companies with hourly employees.

– Simple and intuitive design

Cons:

– Lacks innovative HR tools and advantages administration that bigger enterprises might require.

– Best suited for retail, dining establishments, and small service-based businesses, but might not be perfect for extremely intricate payroll requirements.

– Payroll reporting functions are more fundamental compared to rivals.

– Only available for organizations running within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll contracting out option that integrates payroll with sophisticated HR services, ideal for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax policies

Pricing:

– Can integrate with HR, workforce management, and accounting software.

– Comprehensive compliance features for tax guidelines, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor costs, and compliance dangers.

Cons:

– Can be too complex for small companies with a steep knowing curve.

– Might be more pricey than some simpler payroll options, especially for little companies with tight budgets.

– Some companies might find specific features require IT support or additional customization efforts.
– Some users report disparities in customer care response times and issue resolution.

8. Justworks

Justworks provides payroll outsourcing together with robust HR services, making it an ideal choice for small organizations with hourly and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and worker’s payment

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use control panel for staff members and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized businesses than little groups.

– Less flexibility in payroll and HR tools compared to some standalone solutions.

– Requires business to co-employ workers, which may not suit all business structures.

– Primarily focused on U.S.-based business.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers powerful payroll solutions and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for labor force management

– Employee self-service features

Pricing:

Custom pricing based upon the scope of the company.

Pros:

– Employees can handle their own payroll, advantages, and tax documents.

– Offers comprehensive functions to safeguard delicate employee data.

– Advanced analytics supply valuable insights into labor force costs, turnover, and effectiveness.

Cons:

– Compared to other payroll solutions, Paycom can be expensive, specifically for small or midsize businesses.

– New users might need considerable training to completely use the platform.

– Some users report that workflow customization and reporting alternatives have restraints.

– While customer support is available, some users experience sluggish response times or trouble dealing with complicated issues.

– Compared to rivals, Paycom has fewer combinations with other service software, requiring more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With so lots of outsourced payroll solutions readily available, how do you choose? As a very first step, it’s crucial to take your business’s size and needs into consideration. Small companies might choose an easier, cost-efficient service, while larger services need more comprehensive services.

Ensure the supplier incorporates smoothly with your existing HR services, accounting tools and internal workflows to minimize disturbances. A solution that takes months to adopt can substantially impact your business – try to find providers that offer quick and simple onboarding.

At Playroll, we comprehend the challenges at hand. Above all, we are devoted to supplying individualized customer support, for organizations of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software application with hands-on assistance. All in the name of making global payroll and growth genuinely easy.