9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing ways working with an external company to deal with payroll tasks such as combining payroll information, determining wages, handling tax guidelines, administering staff member advantages, and making sure prompt payroll.

Outsourcing payroll not just saves services time however likewise ensures compliance with legal requirements. Outsourcing to a payroll professional can help prevent issues that develop with in-house payroll, like keeping up to date with altering tax laws or by hand repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on solutions with user-friendly interfaces, seamless integrations with human resources and accounting software, and scalability to meet the requirements of companies of all sizes. These features ensure complete payroll management, whether you’re handling a couple of staff members or a worldwide labor force.

Security and Compliance

Each service was assessed for its ability to protect delicate information and guarantee compliance with ever-changing tax guidelines and labor laws. Strong security procedures and updated compliance qualifications are necessary for lessening dangers and avoiding charges.

Customer Support

We thought about the schedule of responsive client support, training resources, and continuous help to make sure services can rely on their chosen payroll supplier. Comprehensive support assists avoid payroll errors and deals with issues promptly when they emerge.

Reputation

To ensure reliability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, along with industry acknowledgment and third-party audits, to confirm each tool’s efficiency and reliability. A strong track record suggests a track record of delivering consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the examination of companies on these variety of criteria, we have created the supreme list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers an extensive option for managing international payroll and employment, making it ideal for companies of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both global staff members and contractors in over 180 nations.

Playroll offers a Worldwide Payroll Management option that provides services complete control and flexibility to incorporate their favored payroll vendors per area, without any requirement to rip and replace their present set-up at good time and expense. The services consist of GP Analytics, a powerful tool for tracking and imagining payroll data from throughout the world. GP Manager combines worldwide payroll procedures along with sophisticated analytics features, to offer you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in international work services, focusing on internal legal competence.

Key Features Overview

– Consolidating worldwide payroll procedures into one main hub while offering versatile integrations with existing vendors and internal operations.

– Map payroll data from any information source, featuring integrations with leading accounting software application.

– Quick release of software and automated supplier onboarding.

Multi-vendor payroll for paying workers through different service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance throughout various areas.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low execution expenses, saving time and resources.

– No need to change existing payroll operations or trusted regional companies.

– Real-time currency management and conversion features for international payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance features with digitized audit trails.

– Access to well-informed client assistance for organizations of all sizes.

– Dedicated support available at no additional cost.

Cons

– Limited integration options with third-party HR tools, though more alternatives are always being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your needs, with full combination with existing payroll providers and systems.

2. Paylocity

Paylocity is understood for its flexibility, using a detailed outsourced payroll service suitable for mid-market services. It also supplies a suite of HR and workforce management services, including advantages administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a discovering curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited international payroll abilities

– Customization might require technical know-how.

3. Gusto

Gusto is a simple and affordable payroll contracting out service, especially matched for small companies. Known for its transparent rates and ease of usage, it also provides advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to utilize.

– Offers health insurance coverage, 401( k), and other perks.

– Handles federal, state, and local tax filings.

Cons:

– Not ideal for companies with a big, complicated labor force.

– Only available for U.S.-based staff members and contractors.

– Personalized assistance is only readily available at higher tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for brand-new organizations compared to some competitors.

4. ADP

ADP, founded in 1949, is a trusted global payroll service particularly created for big enterprises. It offers effective multi-country payroll software, together with sophisticated analytics for extensive insights into payroll information.

– Global payroll services

– Tax policies compliance tools

– HR services integration

Pricing:

– Offers 24/7 customer care with payroll specialists.

– Automates tax filings, payroll computations, and guarantees compliance with regulations.

– Gets in touch with various accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with easier payroll needs.

– Additional charges for tax filings, year-end reports, and particular features.

– Initial setup can be lengthy and may need comprehensive training.

– While support is offered 24/7, reaction times and quality might differ.

5. Paychex

Paychex is a popular option for small to medium-sized organizations, offering a series of payroll and HR services. Its user-friendly platform makes sure easy management.

– Automated payroll processing

– Employee benefits administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced features come at an extra expense

– Reports and customization alternatives can be restricted

– Occasional delays in customer assistance action times

6. Square

Square’s payroll services are ideal for small companies, particularly those currently using Square for payments, offering easy integrations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless integration with Square POS

– Competitive pricing, specifically for small companies with per hour workers.

– Simple and intuitive design

Cons:

– Lacks innovative HR tools and advantages administration that bigger enterprises may need.

– Best fit for retail, restaurants, and little service-based services, however might not be ideal for extremely complex payroll needs.

– Payroll reporting functions are more standard compared to rivals.

– Only offered for services operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll outsourcing option that integrates payroll with advanced HR services, perfect for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax policies

Pricing:

– Can integrate with HR, workforce management, and accounting software.

– Comprehensive compliance functions for tax regulations, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll trends, labor costs, and compliance risks.

Cons:

– Can be too intricate for little services with a high knowing curve.

– Might be more pricey than some easier payroll options, especially for small services with tight budgets.

– Some companies might discover particular functions require IT support or additional personalization efforts.
– Some users report disparities in client service action times and problem resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it an ideal choice for small services with per hour and salaried non-exempt workers.

– Payroll processing and tax filing

– Employee benefits and insurance

– 401( k) management

– HR services and worker’s settlement

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for workers and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized companies than little teams.

– Less versatility in payroll and HR tools compared to some standalone solutions.

– Requires business to co-employ employees, which may not match all business structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an efficient payroll outsourcing platform that supplies powerful payroll options and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom rates based on the scope of the organization.

Pros:

– Employees can handle their own payroll, benefits, and tax documents.

– Offers extensive features to secure delicate staff member data.

– Advanced analytics provide important insights into labor force expenses, turnover, and performance.

Cons:

– Compared to other payroll options, Paycom can be pricey, specifically for little or midsize companies.

– New users may require considerable training to fully utilize the platform.

– Some users report that workflow customization and reporting alternatives have restrictions.

– While customer care is offered, some users experience sluggish response times or trouble solving complex issues.

– Compared to competitors, Paycom has fewer combinations with other service software, requiring more reliance on its internal community.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll options offered, how do you choose? As a primary step, it’s crucial to take your service’s size and needs into factor to consider. Small companies may choose an easier, affordable option, while larger businesses require more detailed services.

Ensure the provider incorporates smoothly with your existing HR services, accounting tools and internal workflows to lessen disruptions. A solution that takes months to adopt can considerably impact your organization – try to find service providers that provide fast and easy onboarding.

At Playroll, we understand the difficulties at hand. Above all, we are dedicated to providing individualized client service, for businesses of all sizes. Our platform integrates automated, easy-to-implement worldwide payroll management software application with hands-on assistance. All in the name of making worldwide payroll and growth really easy.